Add an Image to Your Gmail Signature

By Hudson S. I. Kattieh

A signature's all fine and dandy in Gmail; it's not so picturesque, though, and juicy?
If you long for an image, perhaps, or a logo to appear at the bottom of your every email, Gmail can do that, too. If you place the graphic on a public web site, adding it to your signature is easy, and everybody will be able to see it.

Add an Image to Your Gmail Signature

To add a logo, graphical signature or other image to your email signature in Gmail:

• Make sure the picture you want to add to your signature is available on a public web server.
  • You can upload the image to your web host or blog, or use a graphic you found on the web (if you can use it without violating any terms).
  • If you don't have a web site, you can use a free image hosting service instead.
  • If the image is larger than some 640x60 pixels, consider shrinking it to more signature-friendly proportions before you upload it.

• Click Compose mail in Gmail.
• Make sure the rich-text editor is enabled: if you see Rich formatting » right above the message's text composition area, click it.
• Click Discard.

• Click the Settings gear in your Gmail inbox's toolbar.
• Now select Settings from the menu that appears.
• Go to the General tab.
• Make sure the signature entry area (or the desired account) is selected under Signature:.
• Compose the signature's text and formatting as you wish.
  • If you can enter only plain text, start a new message in Gmail using rich formatting before returning to your signature settings.
• Position the text cursor where you want the image to appear in your signature.
• Click Insert Image in the signature's formatting toolbar.
  • If you cannot see the Insert Image button in the toolbar, make sure Inserting Images is enabled.
• Enter the desired image's URI (on the web page, blog or image hosting service) under Image URL.
• Click OK.

Do you send emails to more than one recipient often? Are the recipients often the same?

You can turn these contacts into a group in Gmail and address messages to all of them much easier and faster. Instead of entering the addressees individually, you just type the group name and let Gmail do the rest.

Set Up an Address Book Group for List Mailing in Gmail

To create a group for list mailing from existing contacts in Gmail:

• Select Contacts from the left side navigation bar in Gmail.
• Check all the contacts you want to add to the new list.
• Click the Add to group ... drop-down menu.
• Select New group ... from the menu.
• To add the selected contacts to an existing group, select it instead.
• Type the name by which you want the new address book group to go.
• Click OK.

Of course, you can also create an empty group:

• Select Contacts from the left navigation bar.
• Go to the Groups tab.
• Click Create Group.
• Type the desired name of the group under Group name:.
• Enter an initial set of members under Add contacts:.
• You can add contacts already in your Gmail address book but type fresh email addresses, too. The latter will be added to your regular address book as well.

Edit the Members of a Gmail Group

To add new members to a group in Gmail, proceed as above. To remove or edit members of a mailing list:

• Select Contacts from the left navigation bar.
• Select the group you want to edit.
• Check members, select Groups and make sure the current group is not checked to delete them from the group.
• Click on individual contacts to edit their details.

Pick a Contact's Email Address for a Group

To have Gmail use a contact's specific email address in a certain group:

• Select Contacts from the left navigation bar in Gmail.
• Find and click the desired contact.
• For the desired group:
• Click the down arrow next to the group's name.
• Make sure the desired address is (or addresses are) checked.

Send Group Mail in Gmail

With your groups set up and populated, you can now send messages to all members easily and swiftly.

As an alternative, you can rely on Gmail making out and suggesting group recipients automatically.